What the job is about
As a Project Support Officer, you will provide support for monitoring new and ongoing internal and external projects. You’re also in charge of following-up on the project status and track its progress, as well as managing (smaller) internal projects as needed under the direction of the PMO.
Besides that, you will assist and/or mentor project managers in the PMO process and tools, as well as providing administrative support related to the PMO and the associated projects. You will assist the PMO with training for Project Management methods and tools on both an ongoing basis, and on a just-in-time basis as new projects are initiated. Your work also entails regularly performing consistency and quality checks to assure the project data in and across various tools is up to date and remains in sync.
Your day-to-day activities include:
Solicit status from project leaders on their monthly status reporting dashboards and perform quality check
Support Project managers in preparation of the project stage gate for the Executive Steering Committee.
Working within the PMO, identify roadblocks and develop plans to eliminate them to ensure project success
Update PMO and Project Management documentation as changes to processes or functions occur
Work closely with the IT team to implement, test and roll out the Project and Portfolio Management Software package updates and upgrades to the system
Work closely with the Finance Department for project financial aspects
As a Project Support Officer, it is also your responsibility to assist the PMO in the process for review, approval, and prioritization of new projects, as well as assist in the effort to achieve departmental goals. You will need to provide timely feedback to the PMO on projects that may show signs of instability and where intervention is needed.
Your interests and skills
One of your key competences for this role is multitasking across various projects, and meanwhile keeping strong attention to detail and quality. We are looking for someone that takes full responsibility of assignments and follows through in a timely manner. Next to that, you have excellent communication skills, both oral and written in Dutch and English. You need to be able to effectively communicate and collaborate with project leaders and project teams.
In this role, seeking solutions to problems before being asked or directed is key. This comes hand in hand with actively seeking opportunities to make a contribution rather than passively accepting assignments. Besides that, you must also be able to prepare and interpret schedules, budgets and resource allocations. For this, excellent analytical skills are preferred in order to prepare sound, well-informed project reviews, together with the ability to track project metrics against baselines for reporting status on projects.
What else is expected:
A thorough understanding of MSP, Excel, PowerPoint and SharePoint.
3+ years of experience in PMO or a similar role is required.
Knowledge of JIRA and Power BI is a plus, along with experience with managing project timelines, task & issues lists and reporting on projects.
What we offer
We would like to welcome you to an international and multicultural company that has been operating for over 30 years and is doubling in size every 5 years. Growth is our middle name, while we strongly adhere to our horizontal and open company culture.
You're in the driver's seat of your own career, that's our motto. Your personal development is therefore paramount. During an extensive onboarding program of six months, we make you, with the support of your job coach, familiar with our product and the organization. Even after this period, you will continue to get opportunities to learn and develop yourself further. You’re never alone.
At Sofico you will also work in a modern office that is easily accessible. We have plenty of safe charging points for your electric car or bike, and free shared bicycles available to pick up your lunch.
In return for your efforts, we offer an extensive salary package, including a company car with a fuel card, a bonus system, meal vouchers, and group and hospital insurance. Are you a sporty type? A bike lease is also one of the possibilities! The flexible office hours and opportunities to work from home provide the necessary flexibility within the company.
At Sofico we are strong believers in the power of a good cup of coffee. Water or soft drinks are of course also on the menu. We love our team events. Think after work drinks, a BBQ, a family day, a company weekend, or a walking dinner with the whole company.
